Item Coversheet
Item Number:New Business- IX.-A.
Committee Meeting Date:3/16/2020
  
City of Roeland Park
Action Item Summary
Date:3/5/2020 
Submitted By: Donnie Scharff, Director of Public Works 
Committee/Department: Public Works
Title:Award Bid for R Park Phase 1 & Phase 2 Project
Item Type:Discussion



Recommendation:

Award base bid to Gunter Construction Company for the construction of R Park Phase 1 & Phase 2 adding any of the 5 bid alternates Council would like to see included.  The Parks Committee recommends including all 5 alternates. 

Details:

Staff received bids for the R Park Phase 1 & Phase 2 on February 26th, 2020. A total of seven bids were received. Gunter Construction Company had the lowest base bid of $927,029. The engineers estimate for the base bid portion of the project was $1,013,981. A total of 5 alternates where bid with the project. They are as follows:

 

Alternate 1 - Fireplace ($39,750)

Alternate 2 - Stone Wall with Pergola ($57,850)

Alternate 3 - Grill & Stone island ($22,880)

Alternate 4 - South-East Wing ($37,175)

Alternate 5 - Performance Stage ($46,140)

 

Total Cost for all 5 alternates - $203,795

 

Gunter Construction Total - $1,130,824 (base bid with all 5 alternates)

 

If all 5 alternates are included Mega Construction has a lower total of $1,128,000.  $2,824 lower than Gunter.

 

Both Mega and Gunter are considered reputable Contractors. The decision to include any or all alternates lies with the Council.  The recommendation provided by the City Engineer is based upon the base bid. With Council's decision on which alternates are to be included a total cost can be calculated and considered when selecting the contractor.

 

Attached is a summary of all costs associated with the project compared to the amount budgeted.  Even with including all alternates the total cost is less than what has been budgeted.  However, the Phase 2 construction budget reflects parking areas being added in the parking lot (noted as "Future Parking Improvements Lot B and C" on the attached Phase 2 plan) and along the east side of Juniper Street (noted as "Future Parking Improvements Lot A" on the attached Phase 2 plan). These parking areas were noted to be completed if needed in the future on the R Park Phased Development Plan and at this time a need has not been identified so the parking was NOT included in this bid package.  These parking spaces have an estimated cost of $70,000. Staff will reflect the parking as a project in the CIP when we update that document with the 2021 budget.  It will likely be schedule in the same year as Phase 3 of the R Park improvements, if however it is determined that additional parking is not needed when Phase 3 is planned the project can be removed from the CIP at that time.

 

The contractor proposes to complete 63% of the work with their own forces and 37% with subcontractors.



Financial Impact

Amount of Request:  $1,130,824 for base bid and all 5 alternates
Budgeted Item?  Budgeted Amount:  $1,487,010
Line Item Code/Description:  5472.300 R Park Development

Additional Information

The City has budgeted a total of $1,487,010 for Phase 1 & Phase 2, broken down as follows:

  • Design Phase 1 - $118,504
  • Construction - $887,496
  • Design Phase 2 - $48,100
  • Construction - $432,910

 

Phase 1 & 2 Construction Items include:
  • Shelter
  • Restrooms
  • Grading and drainage improvements of the soccer field area
  • Installation of hammerhead on 55th Terr
  • Remove portion of asphalt pad and restore back to greenspace
  • New sidewalk near restrooms and shelter
  • 2 new handicap parking spaces
  • Relocate sanitary sewer manholes outside soccer area
  • Landscaping around shelter and restrooms

 

Again, the bid package does not include the parking areas (A, B, and C) shown in the Phased Development Plan for R Park.

 

Construction is anticipated to start in April 2020. Once the contractor is awarded the project a contract will be executed and a notice to proceed issued for April.  We are wanting to get started this spring to ensure the sod and seed has the fall season and following spring to get established before heavy use.

 


How does item relate to Strategic Plan?



How does item benefit Community for all Ages?

ATTACHMENTS:
DescriptionType
Larkin Presentation on BidsCover Memo
Phase 1 & Phase 2 Budget SummaryCover Memo
R Park Bid TabulationsCover Memo
R Park Phase 1 PlansCover Memo
R Park Phase 2 PlansCover Memo