Item Coversheet
Item Number:Unfinished Business- VII.-A.
Committee Meeting Date:7/5/2022
  
City of Roeland Park
Action Item Summary

Date:3/31/2022 
Submitted By: Erin Winn 
Committee/Department: Admin.
Title:Review Glass Recycling Proposals - 15 min
Item Type:



Recommendation:

To give staff direction on drafting an agreement with Ripple Glass for city-wide curbside glass recycling and finalizing solid waste assessment amount. 

 

Details:

Council directed staff to develop a RFP seeking providers of a city-wide curbside glass recycling service.

 

The RFP opened on May 9th and submissions were due June 10th. One proposal was received from Ripple Glass, the provider of our previous 6-month pilot program.

 

Both the original RFP and Ripple's full response are attached to the staff report. Below is a summary of Ripple's proposal:

 

  • Term of Contract: the RFP contemplated an initial  three year contract with the option of 2 additional one year extensions. 
  • Service Start: all containers will be delivered the week of January 1st, 2023, along with a flyer indicating acceptable materials, contact information for Ripple Glass, and a QR code link to report a missed pickup through the Ripple portal. 
  • Collection for Single Family Residential: monthly service to the 2,851 single family residences coinciding with the City's solid waste collection schedule (including the holiday pickup schedule). Customers will receive a 14g tote by default. There may be a small number of homes that will qualify for house-side collection or 35g wheeled carts. The City will provide Ripple with a list of these addresses and Ripple will accommodate.
  • Collection for Multi-family Residential: bi-weekly collection at the BLVD apartments, eight 64g carts. Ripple will provided recycled plastic tote bags to each resident to transport glass to the large carts. The bags will be clearly marked for glass collection and include a large image of the "What Can I Recycle" infographic.
  • Collection for City Buildings and Parks: service of 6 City locations will occur monthly on a service day agreed upon by the City. 
  • Collection for Special Events: Ripple will provide recycling services and containers for City-sponsored special events as agreed upon between the City and Ripple (ie - R Park concerts, Foodie Fest). 
  • Education and Community Engagement: community presentations and educational material included
  • Cleaning and Customer Service: drivers carry cleaning materials in case of broken glass during collection. Each report of broken glass will be noted, tracked, resolved and included in the quarterly report to the City. 
  • Quarterly Report: will be delivered to the City with the following information: 
    • Total quantities (in tons) of glass recyclable materials collected
    • Total quantities (in tons) of recycle materials processed and marketed to end-users
    • Number of single-family residential units setting out totes for collection each month
    • Number of single-family residential units currently receiving service, including the addition or removal of residences as requested by the homeowner or by City Staff
    • Log of all complaints and reported missed pickups
    • Log of all resident addresses where education tags were left because Non-Targeted materials were set out for recycling
  • Price and Rate Modification: At the request of the City, Ripple proposed two different pricing structures. Staff recommends that we adopt Service Option 1 for a total annual cost of $94,501.80. This annual cost includes the cost of containers. Council has directed staff to recover 25% of this annual cost in the Solid Waste assessment, leaving a cost of $74,000 to be covered by the General Fund. Rates can be modified at an interval spelled out in the contract based on an average for the most recent three year period for the CPI for all Urban Consumers in the West North Central Region. Staff recommends including an annual consideration of rates in the contract. 

 

Staff Recommendations

  1. Exclude City locations from service (saving $1200 annually). There is a Ripple glass bin at City Hall that staff takes to the Aldi bin when full.
  2. Adopt Service Option 1 which includes cost of containers in the monthly fee.

 

Council Direction

 

  1. Increase the % of curbside glass recycling cost being assessed to residents from 25% to 30.5% to allow for a 1 mill reduction instead of the currently proposed 0.96 mill reduction? This would increase the annual cost per single family home from $7.95 to $9.70. 
  2. Move forward with drafting agreement with Ripple? 

 

 



Financial Impact

Amount of Request:  
Budgeted Item?  Budgeted Amount:  
Line Item Code/Description:  

Additional Information

 

Q26. Please rate your level of support for eah of the folloing.
[10. The City offering curbside glass recycling services-each household would be assessed approximately $3.50 per month regardless of their participation in the program]

Answer

Percentage

Very Supportive (04)

34.1%

Supportive (03)

16.3%

Not Sure (02)

15.7%

Not Supportive (01)

33.9%

 

Council should consider what they hope to learn from the pilot program (percent of participation indicating resident support; pounds of glass diverted indicating magnitude of service impact).  Consideration should also be given to weather or not curbside glass recycling service should be added to the trash/recycling/yard-waste/leaf collection services already provided through the city or if it is a service that should be secured by residents via the open market. Also consider how this service cost would be covered?  Ripple indicates that twice a month curbside glass collection will cost between $3.50 and $5.00/account/month (pilot fee is lower as Ripple wants to gain experience in delivering the service and learn from the pilot as well).  For the 2,850 accounts in Roeland Park the estimate provided by Ripple ($3.50 to $5/month) equates to a range of $120k to $171k annually. For perspective residents currently pay $16.67 per month for garbage/recycling/yard-waste and leaf collection services offered through the city.  Ripples estimated rate would represent a 21% to 30% increase in the monthly solid waste services fee.

 

If Council were to choose to cover the cost out of the General Fund this would reduce the amount available for capital projects funding by $120k to $171k each year. Another way of looking at it would be a cost equal to 1.10 to 1.55 mills.

 

The link below takes you to the 2020 State of Curbside Recycling Report produced by the Recycling Partnership organization.

 

https://recyclingpartnership.org/wp-content/uploads/dlm_uploads/2020/02/2020-State-of-Curbside-Recycling.pdf

 

The report indicates 32% of the solid waste stream is being recycled nationwide. Page 3 of the report indicates 21% of residential solid waste by weight is glass. Page 6 of the report indicates that glass has a negative market value as of 11/2019. Page 8 reflects 59% of residents have access to curbside recycling service with 52% of those with access participating (page 9).  This equates to 30% participation of all single family households.

 

Although we have no way of tracking who drops off glass at the Aldi drop off bin, between March 2020 and April 2022 337,800 lbs of glass have been collected. Assuming 6,700 people (population of Roeland Park) this amounts to 43 lbs of glass per person per year being recycled.  Ripple estimates in the KC metro each person generates 80 lbs of glass waste per year.

 

Residential Glass Recycling Options Currently Available-

 

Glass Bandit- Customer names the price for every other week collection:

https://www.glassbandit.com/

 

KC Curbside Glass- $10/month subscription fee for every other week collection:

https://kccurbsideglass.com/kc-curbside-glass-recycling-sign-up

 

Atlas Glass- $10/month subscription fee for every other week collection:

https://www.atlasglasskc.com/

 

Dapper Glass- $12.50/month subscription fee for twice a month collection:

https://www.dapperglass.com/

 

Ripple Glass- drop off locations offered for free (including the location at Aldi in Roeland Park), curbside service is not currently offered:

https://www.rippleglass.com/

 

Recycling Information Provided by WCA:

 

We estimate that Roeland Park households have a weekly curbside participation rate of 92-93%

 

We estimate that Roeland Park households set out 491.3 lbs. of recyclable material annually.

 

We estimate that Roeland Park households set out 1,335 lbs of Municipal Solid Waste annually.

 

National per-household generation numbers vary, but the EPA estimated that in 2018 Americans generated 4.9 lbs of MSW per person each day. That estimate includes waste generated outside the home.

 

The 2019 Johnson County Solid Waste Management Plan presumes 2.7 people per single-family household.

 

Based on a 2016 study conducted by The Recycling Partnership, surveying 465 cities across the country, the national average for the amount of single-stream recyclables collected curbside is 357 pounds per household per year.

 

The 2019 Johnson County Solid Waste Management Plan shows that single-family households generated 502 pounds of single-stream recyclable material annually. The County’s overall single-family recycling rate is 38.0 percent (18.9 percent yard waste and 18.7 percent single-stream recyclables).


How does item relate to Strategic Plan?



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ATTACHMENTS:
DescriptionType
Presentation Cover Memo
Original RFP Cover Memo
Ripple Glass ResponseCover Memo